註釋
In terms of the 3 × 3 writing process, prewriting belongs to phase one of the writing process. Prewriting focuses on how to properly convey the information in a message by analyzing its purpose, anticipating the audience's reaction and adapting the content of the message to that audience. Examples of methods that may assist you in your pre-writing phase include: free-writing, planning, research, outlining, storyboarding or clustering.
Business writing is different from other types of writing because it needs to be purposeful, economical and reader-oriented. It is important for business writers to focus on expressing their ideas rather than impressing the intended audience. The goal is to get the message across in a clear and simple manner.
The 3 × 3 writing process is divided into three different phases. This chapter focuses on Phase 1 which involves analyzing, anticipating and adapting. Phase 2 requires research, organization and composition. Finally, Phase 3 includes revising, proofreading and evaluating. In the case of short messages, writing can be done relatively quickly by spending a small amount of time on each phase. However, for longer documents, it is better to spend a good amount of time working through each phase of the writing process. It is also possible to rearrange the steps in the process and even repeat some steps if necessary. The writing process is recursive rather than linear so the writer is free to revise the text at any point.
Business writing often involves collaborating with others, such as when working in teams. Generally, team members get together in the beginning, during Phase 1, to exchange ideas. During Phase 2, each member can work separately to do some writing. Once that's done, members can meet again for Phase 3 to revise the document as a team.